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HIPAA Compliant O365

Office 365 HIPAA Compliance Solutions

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Our Pricing Plans

HIPAA Outlook Office 365

HIPAA compliant O365 Email Solutions for healthcare organizations.

Email Only
Web Apps

RECOMMENDED

Annual Plan

Paid Yearly

$12/mo

Email Only

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Discounted rate for paying up-front annual subscription

Monthly Plan

Paid Monthly

$15/mo

Email Only

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Ideal for large organizations to seamlessly add and remove inboxes

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HIPAA Vault’s HIPAA Compliant Email service requires a registered domain name. Learn More

Key Features

HIPAA Compliant Email

50 GB mailbox with unlimited archive storage

Azure Information Protection for labeling

No additional software required

Advanced threat protection and anti-malware

Email encryption and Data Loss Prevention (DLP)

In-place hold for data preservation

Secure email + audit capabilities

Fully managed HIPAA-compliant services

24/7 technical support

Integrated compliance management tools

A Microsoft Office 365 Email Solution

That Complies with HIPAA

HIPAA Vault’s HIPAA Compliant Email for Outlook Office 365 is a user-friendly solution for secure email.

It brings simplicity and reliability to subscribers and their recipients across the healthcare industry, and integrates seamlessly with existing email infrastructures. Emails are encrypted before they leave your inbox and remain protected in transit. You gain full confidence that sensitive, protected health information (PHI) will stay private — without the need for additional client software.

Exchange Online Archiving provides the retention policy. That means even deleted emails can be retrieved later as needed. Similarly, Azure Information Protection integrates with HIPAA Compliant Email Office 365 to provide labels or visual markings of metadata embedded in an email header or footer. That’s a straightforward and reliable way to provide classification for audit entry.

We make Outlook 365 HIPAA compliant so you can focus on the core needs of your healthcare organization. You can count on unwavering compliance, anti-virus and anti-malware monitoring, unlimited archive storage, and so much more.

Celebrating Real Stories of HIPAA Security Success

Big or small, our IT pros deliver ironclad HIPAA compliance.

Michelle L. O’Neal

3 years ago

HIPAA Vault has provided excellent customer service to my web development team. They are quick to respond to all support tickets and offer advice to keep our sites…

Henry Torres

a year ago

Excellent customer service and quick response to any inquiries. Smooth and high quality full service provider that I recommend for those looking for a solid partnership…

Annette Reid

4 years ago

HIPAA Compliance is of the most importance when it comes to Healthcare Professionals. VMRacks delivers HIPAA Compliant email and hosting to my medical clients and…

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By reducing the complexity of maintaining your cloud environment, we’ll help free up your time to work on the bigger picture.

Frequently Asked Questions

Office 365 HIPAA Compliance FAQ

Is Microsoft Office 365 Encryption HIPAA Compliant?

No, standard Office 365 encryption for email is not HIPAA compliant. Microsoft offers many things, but not an out-of-the-box solution for compliance with HIPAA.

However, our specialized and proven solution can address your compliance needs. You can count on our Office 365 HIPAA compliance setup to address all related requirements and needs.

I am interested in a HIPAA-compliant email service. How is HIPAA Vault different from other services?

We provide a BAA for all of our customers, which is needed for HIPAA compliance. Our solution also has the benefit of cutting-edge, fully managed security and 24/7 live support to assist you with any issues you may be having.

I need an encrypted email and an email address for my practice. How do I start?

We offer two HIPAA-compliant email solutions: one is Gmail, and the other is Outlook. We can create a new email address for you as well — you’ll just need your own domain, which we can also register for you. Whether you choose Gmail or Outlook 365, HIPAA compliance is our top priority.

Is the $12/month for one email account only?

Yes, that is the price per user. Individual emails for 5 different employees, for example, would cost 5 x $12 = $60/month ($720 annually). You may purchase an unlimited number of email accounts.

What would be the cost if we redirect our MX records with 10 emails?

For our $12/user/month annual plan, this would be $1,440/year.

Can I keep all of my existing email information?

Yes, Email inboxes can per migrated for a one-time fee of $10/inbox. Please note that only email data will be migrated (migrating Contacts and Calendars is not supported.)

Can we use our existing domain?

Yes, as long as you are the owner, or have access to modify DNS records.

What if I want to create my own domain: john@johnsmith.com? Will I have the same features for encrypted email as I would with a Gmail address?

Definitely. For Gmail, you will just need to subscribe to Google Workspace.

Can I send/receive attachments (e.g. PDFs, word documents, phone images)?

Yes, attachment sizes will vary per product.

Regarding encryption: what will be the experience of my email recipients, and how does it differ from receiving a regular email?

Our encryption platforms are user-friendly. Here’s how the process works: Encrypted emails travel first to a protected communication room; your recipients then receive a message and link from the room that they’ve received an encrypted email.

The link directs them to a two-factor authentication login and enables a separate code for them to input. Once the code is entered, they can view your decrypted message, and respond with an encrypted email of their own while in the communication room.

Note: Our email platforms also provide the option to send non-HIPAA compliant emails as well, when PHI is not involved.

Does HIPAA Vault offer a HIPAA-secure video option?

HIPAA Vault is a Google Partner, offering Google Meet as a compliant video conferencing tool.

Do you offer a free-trial period?

While we do not offer a free trial period, we do have a 30-day money back guarantee.

Can we use Outlook desktop and still be compliant?

In order to use Outlook desktop in a HIPAA-compliant manner, The computer you’re using has to be HIPAA-compliant, this falls outside of HIPAA Vault’s support. There’s a long list of things you need to do to make a computer HIPAA compliant, encryption, antivirus, and backups is a good start. We recommend contacting a local IT provider if you plan to use Outlook desktop.

Our HIPAA Compliance Office 365 Blog

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